VOLUNTEER REGISTRATION
FOR AYSO 12O3 (PATTON, CARROLLTOWN, HASTINGS)
All individuals who volunteer to help our region will need to register as a volunteer, complete training, and complete applicable clearances as required by all individuals who work with youth. All volunteers need to register and request a background check every year.
Registration Requirements
All individuals volunteering to assist the AYSO youth soccer program will need to register as a volunteer, complete waivers, acknowledge basic understanding of program requirements, complete training for you role, and complete a background check process involving national checks and obtaining PA Youth Volunteer clearances.
All individuals older than 18 years of age will need to pay an annual Membership Fee to complete the registration process. Our region will reimburse you the fee. Simply email a copy of the payment receipt to [email protected].
The $25 fee covers the a Level 2 background check, provides access to online training through AYSOU.org and provides the ability to download various E-books while in AYSOU.org.
Registration Procedures
Individuals with prior volunteer status will log into AYSO Region 1203 Home Page provided by Sports Connect at https://ayso.bluesombrero.com/region1203 to access their account and renew your status and complete a new e-signature that is required each year.
Individuals new to our program will go to the same Home Page and click on the “Register Now” button in the upper right corner of the web page.
Volunteers will end up in their account page, where you can/will volunteer for a role. Team volunteers, including Head Coach, Asst Coach, and Team Parent volunteer under the Fall 2021 Soccer Season program. Referees and Youth Referees volunteer under the 2021 Referee program. All others will volunteer under the 2021-2022 Administrative Volunteer program. If you wish to volunteer for multiple roles, simply enter each program to volunteer.
All volunteers must go through the volunteer process each year in order to provide/verify/update your personal information, relationships with your children, acknowledge various waivers, and initiate background check through paying the membership fee. The region will reimburse the membership fee expense. Simply submit the payment receipt by email to [email protected].
If you are having trouble with your registration, call the Sports Connect Help Desk at: 1-866-258-3303 or AYSO at 424-221-7998 — they are available 8am-5pm PST.
PERSONAL AND CHILD WELLFARE CLEARANCES
All volunteers must process a background check each year. PA child welfare clearance and personal PA State Police clearance are completed every five years.
If you volunteer for your child's school or for another organization serving youth, you are aware that the Commonwealth of Pennsylvania requires a criminal background check and a child abuse check in order to volunteer. When you register to volunteer with AYSO, your criminal background check will be handled through Sterling Volunteers -- follow the prompts for this process to be initiated.
Sterling system will ask, Have you previously been screened for the Pennsylvania Neglect/Abuse Registry or Pennsylvania Child Abuse within the past 5 years?
If you answer NO (that is, you do not have a hard copy of a child abuse clearance), please watch for an email from Sterling (subject line: Action Required to Complete Your Background Check) with a token and instructions on how to apply for a PA Abuse Clearance and have it submitted to Sterling. It will look like this:
If you answer YES (that is, you do have a current child abuse clearance), please scan the hard copy of your child abuse clearance and send it to our regional Child Volunteer Protection Advocate (CVPA) at [email protected] for our records.
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TRAINING REQUIREMENTS
Your volunteer registration fee provides access to AYSOU.org where you can log in and complete training for all roles you wish to perform, download various manuals and training documents, download a record of your training started and completed. You can access AYSOU.org any time by logging into your account at Sports Connect and clicking on the AYSOU tab on you home screen.
All AYSO volunteers must complete Safe Haven, Concussion Awareness, and Cardiac (three separate trainings). All coaches and referees need to take the Laws of the Game module found under the Referee folder. All coaches need to take age specific coach training modules found under the Coach folder. These online courses are relatively brief but are very important to presenting a great season by ensuring you understand child protection requirements and basic safety procedures. We will also provide field training for coaches and referees needed to put the online training in context and add strategy and helpful hints.
As noted above, all volunteers need to complete various training to know about your role and associated responsibilities. If you have any questions as to which modules you need to complete, simply email [email protected] or [email protected]
Ensure you save your certificates of completion on your computer to upload if needed. The record of completion will attach to your account automatically. But having a copy will help if database problems occur.